Hearing and Speech Specific EHR Software

MICA Information Systems, Inc. is the provider of the leading Fully-Certifed EHR/Practice Management Suite for Hearing and Speech. With input from our clients, we have been able to develop the “gold standard” for software for these specialties.

EHR System & Supporting Services

Our team has the knowledge and experience to create highly successful EHR experiences for our clinics. We are able to customize each and every system for the unique needs of our clients and their practices.

Audiology and Speech Language professionals will benefit from:

  • Specialty specific, customizable clinical documentation content
  • Automation of procedure reports and billing
  • Custom report building
  • Automated forms to be filled and signed
  • Hearing aid ordering and tracking module
  • Patient referral tracking module
  • Secure “patient portal” for communicating with patients in a HIPAA compliant manner
  • Automated appointment confirmation by phone, e-mail, or text message
  • Electronic filing of claims through the Availity clearinghouse
  • Mobile app for off-site work


We have been in business since 1979 and we have built our company on a culture of outstanding customer service and client support. As a smaller company, we establish personal relationship with our clients – they know us and we know them.

If you are interested in learning more about our Hearing and Speech EHR software, contact us today.

Screen Shots


Patient Appointment Scheduler

Patient Appointment Scheduling

With an intuitive, customizable appointment scheduler, providers and staff can easily manage patient appointments – including schedules for multiple offices and providers. * Click Screenshot To Expand
  • Reduce missed appointments
  • Improve office productivity
  • Eliminate overbookings

Eligibility Tracking

 Eligibility Tracking

Determine the status of your patients' insurance coverage prior to the date of service with IMS' eligibility verification module. * Click Screenshot To Expand
  •  Reduce rejected claims
  • Save staff time
  • Increase revenue
  • Improve patient relationships
Appointment Reminders

Patient Reminders

IMS' Interactive Voice Reminders service integrates with the appointment scheduling software to ensure that all of your patients receive reminders about their upcoming appointments. * Click Screenshot To Expand
  • Use live-person and automated reminders
  • Decrease missed appointments
  • Increase productivity
  • Improve patient satisfaction
Patient Electronic Health RecordPatient Health Record with photoCELF-5 Testing Patient Health Record

 Patient health record

Document patient visits quickly and easily with IMS' specialty-specific templates. Use our intuitive visit notes, customize them to meet your unique charting needs, or create your own. * Click Screenshot To Expand
  •  Increase efficiency
  • Improve documentation
  • Enhance patient care
Patient dashboard

Patient Dashboard

IMS's Patient Dashboard offers a summary of all patient information stored within the EHR. Here, providers can view data such as demographics, problems, medications, and more. * Click Screenshot To Expand
  • Get important information at-a-glance
  • Better understand your patients' health
  • Make more informed decisions
Patient Portal

Patient Portal

Involve patients in their health care by offering access to an online patient portal. With our portal, your patients will be able to view visit summaries and test results, request medication refills, and much more. * Click Screenshot To Expand
  • Streamline administrative processes
  • Reduce workload
  • Increase patient satisfaction
  • Meet MACRA / MIPS requirements
 Receivables Tracking

Receivables tracking

Streamline office functions, see fewer missed payments, and help your practice run more efficiently than ever with IMS' Revenue Cycle Management software. * Click Screenshot To Expand
  •  Automate data entry
  • Maximize revenue
  • Increase productivity
MIPS Dashboard MIPS Quality Measures

MACRA/MIPS Quality Measures

Manage and track your MACRA/MIPS progress with our interactive MACRA/MIPS Reporting module. Gather real-time indicators of current MACRA/MIPS levels, view percentages of compliancy, and more. * Click Screenshot To Expand
  • Ensure attestation objectives are met
  • Meet MACRA / MIPS requirements
  • Monitor problem areas daily
Graphical Analytics Billing Health Checkup analytics

graphical analytics

Find out how your practice is doing by running billing reports and graphs with a click of a button. Graphs can be generated by provider, insurance carrier, procedure, referring provider, and more. * Click Screenshot To Expand
  • Monitor your practice's finances
  • Increase collections
Report Center

Reports Center

Create a variety of reports – everything from billing to MACRA/MIPS – to help manage your pain management practice as efficiently as possible.

* Click Screenshot To Expand

  • Meet MACRA / MIPSRequirements
  • Monitor practice goals
  • Maximize efficiencies
  • Make better use of staff resources
Point of Sale

Point of Sale/inventory management

From bar code scanning to inventory management, IMS' point of sale capabilities will allow you to run a more efficient practice by ensuring you have the right supplies on hand at all times. * Click Screenshot To Expand
  • Streamline the check-out process
  • Increase profits
  • Maximize efficiency
Patient Special Search

Patient Special Search

This powerful feature allows providers to query their patient population for particular reasons, by searching on any box or field within the EHR. * Click Screenshot To Expand
  • Send correspondence to multiple patients
  • Generate lists by specific condition
  • Export queried lists for future reference
Authorization Tracking

Authorization Tracking

IMS' powerful Authorization Tracking module will help your practice track and manage all patient authorizations from one place in your EHR. * Click Screenshot To Expand
  • Pre-validate procedures quickly and easily
  • Make better use of staff resources
  • Improve productivity
Referral Tracking

Referral Tracking

With IMS' referral tracking module, providers can track incoming and outgoing referrals, manage referral sources, and market to referring providers in their area. * Click Screenshot To Expand
  • Streamline communication
  • Build relationships with other providers
  • Improve productivity
Marketing Module

referral Marketing management

Help make marketing decisions, keep track of marketing expenses, and take advantage of custom reporting capabilities with our EHR-integrated marketing module. * Click Screenshot To Expand
  • Manage and organize leads
  • Increase revenue
  • Improve patient recall and retention
Check In Check Out screenshot


IMS' check-in/check-out feature allows staff to manage patients as they move about the office during their visit. This starts with the initial intake and ends at check out. * Click Screenshot To Expand
  • Keep track of patients
  • Improve intra-office communication
  • Effectively manage office resources
 Patient Check In



Achieve a truly paperless environment with IMS' patient check-in module. It covers all aspects of the intake process from updating patient data to collecting co-pays or co-insurances. * Click Screenshot To Expand
  • Achieve maximum efficiency
  • Streamline workflow
  • Reduce check-in time
Check Out


Ensure that all pending items are resolved before patients leave your office. Our check-out feature will prompt you to schedule follow-up appointments, collect the patient responsibility, and more. * Click Screenshot To Expand
  • Increase collections
  • Make better use of staff resources
  • Improve patient satisfaction
Letters and Forms Automation

Letters/Forms Automation

IMS EHR features specialty-specific forms and letters that providers in your field use most. You also have the option of generating custom documents with the input fields of your choice. * Click Screenshot To Expand
  • Eliminate paper forms
  • Save time
  • Improve productivity
Pt documents

Document management

Create a custom list of folders and subfolders to manage documents stored in each of your patients' charts. Documents can then be faxed or emailed directly from the EHR. * Click Screenshot To Expand
  • Organize documents more efficiently
  • Easily find pertinent information
  • Increase productivity
Fax Integration

cloud based faxing

With IMS' integrated fax module, providers can send faxed documents directly into patients' charts without scanning and fax patient data from the EHR. * Click Screenshot To Expand
  • Reduce paper and printing costs
  • Improve productivity
  • Maximize efficiencies
  • Enhance workflows

CPT Coder

 e&m coder

IMS' CPT Coding Advisor will review factors such as HPI and time spent with the patient and recommend appropriate E&M codes to ensure that payer documentation needs are adequately met. * Click Screenshot To Expand
  • Pre-screen claims automatically
  • Check authorization requirements
  • Reduce denials
 Electronic Super Bill

 Electronic Super Bill

Create electronic super bills directly from your EHR for quick and simplified charge entry. You can even customize the super bills to meet the needs of each provider in your practice. * Click Screenshot To Expand
  •  Capture all charges from your patient visits
  • Reduce paper expenses
  • Eliminate lost or missing forms
 Pt Statement

 billflash Patient Statements

Transmit patient statements electronically and resolve collection issues more efficiently with our automated statement processing service. * Click Screenshot To Expand
  • Increase efficiency
  • Reduce accounts receivable
  • Eliminate forms and paper-based costs
Patient Payment Solutions

electronic Patient Payments

Our EHR-integrated patient payment solution allows providers to securely collect payments from patients in person, online, and over the phone. * Click Screenshot To Expand
  • Provide multiple payment options
  • Increase revenue
  • Improve patient satisfaction
Doctor Task List

Task List

IMS' Personal My Tasks List alerts doctors and staff about unfinished tasks that can affect patient care. This includes notifications regarding lab results, unsigned visit notes, and more. * Click Screenshot To Expand
  • Track patient care from start to finish
  • Improve intra-office communication
  • Achieve maximum productivity
  • Improve office workflow
Alerts and Reminders

Tasks and Reminders

Fully integrated modules within IMS alert providers and staff of important tasks related to patient care. This includes follow-up appointments, specialist referrals, medication management, and many more. * Click Screenshot To Expand
  • Improve preventive care efforts
  • Increase practice productivity
  • Provide better patient care
  • Customize alerts to your specialty

Care Plan

 Care Plans

Come up with a care plan for your patients, and IMS EHR will generate a patient education handout based on the selected diagnosis and condition. * Click Screenshot To Expand
  •  Increase patient engagement
  • Improve quality of care


Manage patient medications with IMS' e-prescribing module. Our EHR features fax and electronic prescription submission, medication tracking, dosing information, and more. * Click Screenshot To Expand
  • Streamline prescription management
  • Reduce data entry errors
  • Increase patient safety
  • Meet MACRA / MIPS requirements

Labs and Diagnostics

Lab & Diagnostic orders

Submit lab orders and diagnostic tests electronically and track results directly through your EHR. Receive notification as soon as results are received and quickly file them in the patient's chart. * Click Screenshot To Expand
  • Track patient care more efficiently
  • Make better use of office resources
  • Meet MACRA / MIPS requirements
  • Streamline workflow
Health Maintenance

Health Maintenance Tracking

Keep track of patients' health with IMS' health maintenance tracking feature. Physicians receive alerts when things are due, when patients need a follow-up call, when lab results are in, and more. * Click Screenshot To Expand
  • Improve patient health
  • Provide better care quality
  • Increase patient satisfaction
  • Improve practice efficiencies
Talk Notes


With IMS' seamless speech recognition feature, providers can dictate notes in screens throughout the EHR and receive them immediately for review. * Click Screenshot To Expand
  • Improve the completeness of notes
  • Save on transcription costs
  • Improve productivity
  • Simplify workflow
Vitals Interface

Vitals Interface

With IMS, patient vitals can be transferred wirelessly from your vitals device to the EHR. Vitals auto-populate in the patient's chart, eliminating data entry and reducing errors. * Click Screenshot To Expand
  • Facilitates efficient data transfer
  • Meets HIPAA standards
  • Compliant with HL7, CCD, CCR